One platform replaces all six — PM, scheduler, daily logs, drawing markup, bidding, estimating. 30+ AI modules built in. $1,500/mo flat. Built by a working GC who got tired of paying the renewal.
Every project, every sub, every dollar — on one screen. Skim it, work it, hand it to a PM and they get it.
I run a GC out of Austin — multifamily, commercial, and tenant improvements across Texas and Colorado. As the owner of the company, I needed two things at the same time: tools my PMs would actually use on the jobsite, and real-time visibility into the financial pulse of every project I had running — without waiting on a month-end report from my accounting system to tell me what already happened.
Five years ago, I was paying enterprise software prices for a platform whose customer care team only called once a year — at renewal time. My PMs were stitching together four platforms to do one job. My controller was rebuilding the WIP in a spreadsheet every Friday. I was running a multi-million-dollar company on lagging numbers.
So I stopped waiting for someone to fix it. I built what we needed.
Every feature in this platform was forged on an active project, tested by my own team, and refined under the pressure of real deadlines, real budgets, and real subs. The financials, the schedules, the daily logs, the pay apps, the bid board, the AR — they all live in one system. I don't read a WIP report from last month. I open the WIP. Same for cash flow. Same for change orders. Same for the sales pipeline. Everything, in one place, right now.
Now I'm opening it up to the GCs who've been stuck in the same trap I was — paying too much for software that does too little, or running their construction and their finance on separate systems that don't talk. You shouldn't have to choose between bloat and breakdown. And you shouldn't have to wait on a report to know where your business stands.
This was built for the people who put steel in the ground, manage the schedule, sign the contracts, watch the margin, and answer to the owner when something goes sideways. It is a construction platform. It is a financial platform. It is the same platform.
If you build for a living, this was built for you.
| Feature | ApexOS360 | Procore | Sage 300 CRE |
|---|---|---|---|
| AI schedule builder (auto-generates CPM with predecessors) | ✓ | Limited | — |
| AI Business Intelligence Briefing (full-portfolio executive analysis) | ✓ | — | — |
| AI invoice intake (PDF → AP queue → QuickBooks) | ✓ | Add-on | — |
| Contract templates with token fill (AIA, custom) | ✓ | Add-on | — |
| GC Shield contract risk analysis (AI-powered legal review) | ✓ | — | — |
| Schedule Analytics (SPI, float distribution, CPM quality grade) | ✓ | Add-on | — |
| Weather delay claim documentation (AIA/ConsensusDocs ready) | ✓ | — | — |
| Owner project portal (client-facing read-only access) | ✓ | Limited | — |
| Free subcontractor portal (no signup, magic links) | ✓ | Subs pay | — |
| AIA G702 / G703 native pay applications | ✓ | ✓ | ✓ |
| Native job cost accounting + WIP | ✓ | Add-on | ✓ |
| QuickBooks Online sync | ✓ | ✓ | Sage-only |
| Daily logs with AI photo extraction | ✓ | ✓ | — |
| Bid board with sub coverage tracking | ✓ | ✓ | — |
| Workflow automation (custom approval chains) | ✓ | ✓ | Limited |
| Pricing model | Flat per company | Volume-based | Per-user + per-module |
| Cost — mid-size GC, 20 active projects | $1,500/mo flat | $2K–$10K+/mo | $800–$2,500/mo |
One click on the dashboard. AI ingests every project, contract, invoice, bid, and risk in the portfolio — then hands back an executive briefing with critical alerts, financial diagnosis, and a prioritized action list. Export to PDF and walk it into your bank. The data entry your PMs hate is gone too — drop in a sub invoice, AI codes it in two seconds.
Most mid-size GCs are paying for six to eight different platforms that don't talk to each other. Here's the math.
| What you're paying for | Typical annual cost | The problem | Covered by ApexOS360 |
|---|---|---|---|
| PM platform (Procore, etc.) | $15,000–$50,000/yr | Volume-based pricing climbs every renewal | ✓ Full PM, financials, document control |
| Scheduling software (MS Project or P6) | $500–$15,000/yr | Most PM platforms have no real CPM scheduling | ✓ Built-in CPM + AI Schedule Builder |
| Site documentation app (CompanyCam, etc.) | $1,600–$5,000/yr | Per-user pricing adds up across the field team | ✓ Field Ops + AI photo descriptions |
| Bid management (BuildingConnected) | $3,600–$10,000/yr | Opaque pricing, limited integration | ✓ Bid Board + Prequal Portal |
| Drawing markup (Bluebeam Revu) | $2,000–$6,500/yr | $260–$440 per user, per year | ✓ Planroom + Document Control |
| Daily reporting (Raken, etc.) | $1,400–$4,500/yr | Standalone, no project integration | ✓ Daily Logs + Field Ops + AI |
| Estimating (PlanSwift, etc.) | $1,750–$5,000/yr | Separate subscription, no budget sync | ✓ Estimating + Cost Catalog + AI Takeoff |
| Your current annual stack: $25,000–$96,000+ /yr | ApexOS360 Pro: $1,500 /mo flat | ||
Pricing ranges reflect published rates and customer-reported figures from 2026 industry data (G2, Capterra, vendor pages). Actual cost depends on team size, modules, and contract terms. Procore and BuildingConnected do not publish list pricing; ranges are based on customer-reported quotes.
It’s not a Gantt chart with extra steps. Every project gets a CPM quality grade, an SPI score, float distribution, near-critical watchlist, baseline vs. current comparison, and trade performance — the kind of analytics owners pay outside scheduling consultants $10K/month to produce. Built in.
Daily logs roll up into a weather impact analysis. When a high-severity day overlaps the critical path, the platform writes the delay claim language for you — cited to specific activities, with severity, crew impact, and CP exposure. AIA and ConsensusDocs ready.
Schedule comparison flags every slipped and accelerated activity against baseline. Trade performance scorecards. Float distribution with a near-critical watchlist that surfaces the activities one bad week away from becoming critical path.
The big platforms charge your subs to access your projects. We don't. Magic-link access, no signup, no password. Open the email, click, you're in.
No signup screen. No password reset email. No “I forgot which platform you’re on.” Tap the magic link, you’re in. AIA G702/G703 pay app, retention tracking, and conditional + unconditional lien waivers with digital signing — the whole draw cycle on one page.
The friction is the reason your subs ignored the last portal. We removed it.
See the price →
Conditional and unconditional waivers logged per pay app. Automatic reminders before each draw. State-specific templates included — Texas, California, Florida, and more.
Subs submit their pay applications directly through the portal — SOV by line item, current period, stored materials, retention. Your team reviews and approves in one place.
Per-invoice retention percentages, cumulative tracking, and final retention release workflow with the lien waiver log already in place.
Subs upload COIs and W-9s to their portal. Expiration tracking with auto-reminders. No more chasing certs the week of mobilization.
Send bid invites to your sub network, get coverage tracking and escalating reminders. Subs reply to RFIs through the same portal — no email thread archeology.
Backcharges, sub default events, and warranty issues all logged against the right contract. Pulls into your WIP and final closeout automatically.
Read-only project access for your owners and clients. Contract progress, billed-to-date, remaining balance — on every project they’ve hired you for. They stop emailing for updates. You stop sending them.
A clean, branded project portal — one login per owner across all their active jobs with you. Contract value, billed amount, remaining balance, and progress percentage on each. Magic-link entry, no signup required, no app to download.
Stop being the bottleneck on “hey, where are we on that project?” emails. The data is already there — let them see it.
Two of the screens your team will live in. All on one login.
Real CPM with phases, predecessors, and a critical path you can actually see. AI Build Schedule generates the network from scope; edit by hand when you need to. Replaces P6 or MS Project entirely.
Eleven portfolio reports out of the box — WIP cost-to-cost, AR aging, retention, job cost variance, change order velocity, sub scorecards. AI Analyze on every report. QuickBooks Online sync.
One flat price per company. Your whole team, your whole pipeline. No per-seat surcharges. No project metering.
Watch us build a real schedule, code an AP invoice, and generate a subcontract — start to finish, no edits.
See the pricing →Join the GCs who consolidated their software stack and stopped paying six vendors.